Data Stewards oversee the capture, maintenance, storage, use, and dissemination of University Data and information for a particular function or operation; they may be considered System Owners for stores and systems they purchase, operate, or contract with a third party/service provider to operate and/or host, (University Policy UNIV 1.51).
Data Stewards Responsibilities:
Data stewards execute key functions in three intersecting spheres
Data Stewards Roster:
The official roster of data stewards for the University of South Carolina system is provided as a reference to assist university personnel and organizational units in determining who to contact.
Should you be unable to locate or identify a designated steward for data that you are seeking, please contact either the listed Data Trustee or the Data Steward Program Manager, Sue Porter at porters@mailbox.sc.edu or 803-777-8939.
Data Trustees should notify the Data Steward Program Manager of updates or corrections
to the roster, which will be re-published as needed.
Relevant Policies:
Univ 1.51 Data and Information Governance [pdf] provides a valuable list of definitions and acronyms related to data governance, policy statements for key roles in the data governance function, a high-level description of procedures, and related university, state, and federal policies.
Univ 1.52 Responsible Use of Data [pdf] provides a valuable list of definitions and acronyms related to data use, policy statements for the use of university data, system wide procedures for data use and sharing, and related university state, and federal policies.
Related Resources:
| Internal Data Sharing Agreement (Univ1.52, appendix 2) | Provides a template for a data sharing agreement between two or more entities within the University of South Carolina. |
| External Data Sharing Agreement (Univ 1.52, appendix 3) | Provides a template for a data sharing agreement between the University of South Carolina and an external entity such as a software vendor. |
| Contract Addendum for External Data and Systems Service Providers ( Univ 1.52, appendix 4) | Provides a template for a contract addendum which can be included with an Invitation for Bid (IFB) or Request or Proposal (RFP) or contract between UofSC and an external vendor for software services whenever Covered Date and Information (CDI) will be shared with that vendor. |
| EDS 1.00 Data Related Terminology [pdf] | A document with definitions and descriptions of key terms and roles associated with data governance. |
| EDS 1.02 Data Definitions and Data Dictionaries [pdf] | Provides guidance on when data definitions are required or recommended. |
| EDS 1.04 Data Classification [pdf] | Provides guidance for categorizing data elements and data assets as well as determining their privacy and security. |
| EDS 1.07 University Data Identification [pdf] | Provides a quick reference to determine whether a data element should be considered university data. |
Data Access:
Student Systems - For access to student-related data and information systems, users should submit a request through the Data Access Permissions System (DAPS) or through the DoIT Service Desk at 803-777-1800.
All other systems - Contact the operational area data steward.
Data Steward Program Manager:
Sue Porter serves as the Data Steward Program Manager for the Division of Information Technology at the University of South Carolina to support the Data Steward community as they oversee university data care and use. She works with university data stewards to ensure that they understand their data oversight roles and tools, business processes, and best practices that can be used in fulfilling their responsibilities. With a degree in Management Science and more than 30 years of experience with the University of South Carolina enterprise information systems, Sue brings a familiarity with the university community and an understanding of critical data systems that will facilitate the establishment of a robust data stewardship practice.