The maximum award will be $500 from the Dean’s office, to be matched by at least $500 from a department, center, or research grant; if the matching funds are less than $500, the student travel award is reduced accordingly. Only students presenting at international or national meetings are eligible for the maximum award. Students presenting at regional meetings are eligible for a maximum of $400 and students presenting at a state meeting are eligible for a maximum of $300 from the Dean’s office with a comparable match from a department or center. Student travel awards may be used to cover registration fees, but not for membership fees. All student travel support is based upon the availability of funds.
Funds for the travel program are allocated on a fiscal year basis (July 1 - June 30). Applications for Dean’s student travel are accepted year-round. Priority can be given to students who have not received a previous travel award from the School. Students who apply early in the award cycle will have an advantage.
- Arnold School of Public Health undergraduate (junior and senior academic standing), master’s, and doctoral students must be currently enrolled when they apply and when they travel.
- Undergraduate and graduate students applying for travel support must have a grade point average of 3.00/4.00 or higher
- Students must be presenting a paper/poster/creative work at a professional/scientific conference (non-USC event). Travel awards cannot be used to support working conferences, training courses, retreats, workshops or attendance at a professional meeting
- Applications must have verification of matching funds from the student's department, center, or research grant.
- Qualified undergraduate and master's students may receive a maximum of one student travel award and doctoral students may receive a maximum of two student travel awards during their tenure at the Arnold School of Public Health. Students who complete both their undergraduate and master's degree at the Arnold School of Public Health are eligible for a maximum of two awards and students that complete both a master’s and doctoral degree are eligible for a maximum of three awards.
- Doctoral students may receive no more than one student travel award in any academic year (July 1 - June 30).
The application must include:
- Completed Student Travel Application
- Accepted abstract of the research to be presented and proof of acceptance
- Letter from the student identifying the meeting s/he wishes to attend, including justification of attendance
- Estimate of total travel expenses and any funding resources already secured
- Unofficial transcript reflecting GPA
- Endorsement from department chair, center director, or research grant Principal Investigator verifying that matching funds are available; Undergraduate public health students must contact Barbara Cuevas, Director of Undergraduate Student Services (firstname.lastname@example.org or 803-777-1263) regarding matching funds.
Criteria for determining a successful application:
- Student’s academic record.
- Student’s service to the school, department, center, or research grant.
- Stature of meeting at which presentation will occur.
- Quality/impact of research presented.
- Once students receive their award notification letter from the Arnold School of Public Health, they should complete the Travel Authorization (TA) form with the assistance of their department, center, or research grant Business Manager. The total TA amount should include a separate line for the award from the Arnold School of Public Health plus all matching funds provided by the student’s department or supervisor. The Business Manager can obtain the Arnold School of Public Health account information by contacting Katie Annan at email@example.com.
- When the TA is completed and approved by the department, center, or research grant it will be routed to Ms. Sandy Besley in the Arnold School of Public Health's Office of the Dean for her approval and routed to to the Travel Office.
- Within 7 days following completion of travel, students must submit all information for a Travel Reimbursement Voucher (TRV) request and include all required documentation to the department, center, or research grant Business Manager for submission to USC’s Travel Office.
- Important: In order for students to receive travel reimbursement, all USC travel requirements must be followed. This includes a TA form approved by the Arnold School of Public Health budget director prior to any travel. Travel authorizations submitted after travel has commenced will not be approved. A travel reimbursement voucher (TRV) can be submitted either before travel (e.g. to pay airfare or registration) or after travel for reimbursement of appropriately documented expenses.
- Graduate students: Dean’s student travel awards (with the appropriate department match) are acceptable as matching funds for obtaining travel funding from The Graduate School.