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Division of Human Resources


We are always developing new tools and resources to assist Student Hire Representatives. Check back often for new materials.


Student Employment Action Job Aids

 A list of job aids, tools and resources for Student Hire Representatives that will be updated as new materials are developed.

HCM PeopleSoft Access 

Before you can formally take on the role of Student Hire Representative for your area, you must first complete required training and request access to HCM PeopleSoft.

Take the required steps below to request access to the system:

  1. Watch the two required webinars:
  2. Complete the learning confirmation form
  3. Complete an HCM HR Access request form [pdf] and have your supervisor or area HR Contact sign as the authorizing signature
  4. Attach the completed HCM HR Access Request form to a ServiceNow request:
    1. Log into Service Now using your UofSC Net ID and Password
    2. In the search box, type "HCM"
    3. Select "PeopleSoft - Access and Request" from the list of responses – this will bring up a form or ticket
    4. On the ticket:
      • Check the box for "Access"
      • Describe your request for access to HCM PeopleSoft in the comments section
      • Click on the paperclip icon or the "add attachments" button at the bottom right corner of the form and upload your completed and signed HCM HR Access form
      • Click the blue "order now" button to submit your ticket

All access requests go through HR for training verification and data steward approval. You will receive an email once your request has been approved and your access has been updated. You cannot initiate student hire related actions in HCM PeopleSoft until the access has been granted.


Join the Listserv 

Upon completion of the required training, subscribe to our Student Hire Representative email listserv. HR utilizes this listserv to send timely reminders and HCM system updates related to student employment.

To subscribe to this listserv:

  • In the body of the message include the following:
    • Subscribe, Listserv name, subscriber’s name
    • Example: SUBSCRIBE STDNTCNCTS Harry Potter
  • Send the message without your electronic signature
  • If the subscription is successfully sent, you will receive a message from the Listserv system informing you of your acceptance. If you have not been successful and need assistance, please contact Teresa Limpalair at

To cancel your subscription from this listserv (please only take this action if you’re no longer serving as a Student Hire Representative for your department):

  • Send an email message to:
  • Do not enter a subject line in the email
  • In the body of the message include the following:
    • Unsubscribe, Listserv name
  • Send the message without your electronic signature
  • Note you must send this request from the account you subscribed from (otherwise it won’t recognize you as a member and won’t delete your subscription).

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