The Division of Human Resources is pleased to announce that the USC Jobs website was upgraded on June 27, 2017! This upgrade transitioned our organization from using PeopleAdmin version 5.8 to Select Suite version 7.0. The goals of this upgrade are to significantly improve the hiring experience for the university’s applicants, hiring managers and approvers, to support more efficient processes, and to strengthen compliance efforts.
Please refer to this area of the HR Toolbox over the next few months for helpful resources and training materials. Contact us at PeopleAd@mailbox.sc.edu for questions or system assistance.
These notifications were sent to HR and Business Contacts regarding upcoming changes and training available for applicants and HR Contacts.
- Notification #1 [pdf]
- Notification #2 [pdf]
- Notification #3 [pdf]
- Notification #4 [pdf] – New GoLive date is June 27, 2017.
- Notification #5 [pdf] – GoLive implementation timeline *UPDATED*.
- Notification #6 [pdf] – Reminders, sneak peaks and user group definitions.
- Notification #7 [pdf] – How to register for training on June 19 and 20.
- Notification #8 [pdf] – Website access and user login instructions.
- Notification #9 [pdf] – How to register for update and refresher training on August 7.
- Notification #10 [pdf] – New deadlines for the old USC Jobs website.
- Notification #11 [pdf] – Updates and reminders.
- Notification #12 [pdf] – Timeline reminders for October 1, as well as new weekly updates and features for the PeopleAdmin USC Jobs system.
- Notification #13 [pdf] – Information regarding a new HR systems acess form, workflow changes, and offer letter updates.
- Notification #14 [pdf] – Addition of the Rehire transaction, and new details about the assignment of Onboarding checklists for the PeopleAdmin USC Jobs system.
- Notification #15 [pdf] – Several system updates and revisions for the PeopleAdmin USC Jobs system.
Timelines & Website Functionality
Here you will find important timelines, new features and workflow samples. There is also an Affordable Care Act (ACA) Calculation Worksheet as well as a Attestation of Hiring Process Form.
- NEW GoLive implementation timeline [pdf] – *UPDATED May 4* Includes specific actions for HR Contacts to take to prepare for the upgrade. Please pay close attention to deadlines and timelines for taking actions.
- GoLive User Resources [pdf] – Where to find resources on the HR website, and how to get 1-on-1 assistance [pdf] in our ready room on June 28 and 30.
- New Features and Improvements [pdf] – For applicants, hiring units, search committees and HR users.
- PeopleAdmin System Workflows [pdf] – *UPDATED Dec 4* Visual workflow for all actions and position types.
- Access/Removal Request to Human Resource Systems [pdf] – *NEW Oct 16* Complete this form to request or remove access to HR Systems.
- Proxy Request Form [pdf] – When an assigned user is going to be out of the office for an extended period of time, use this form to request a temporary user for a defined time period.
- PeopleAdmin ACA Calculation Worksheet [pdf] – To complete the Hiring Proposal, use this worksheet to calculate the hours per week and hours per year for adjunct faculty, and hours per year for temporary staff. NOTE: This worksheet must be opened in Internet Explorer for the hours to calculate properly.
- Attestation of Hiring Process Form [pdf] – *UPDATED Dec 7* Hiring managers and members of the selection committee use this form to disclose any prior relationship with a selected candidate.
Training Materials & Quick Reference Guides
These resources provide instructions for how to do specific tasks in PeopleAdmin.
General System & User Tips
- Setting Chrome as your Preferred Browser [pdf]
- Disabling a Pop-Up Blocker [pdf]
- Setting Up Log In Preferences [pdf]
- Managing Emails by Setting Up Rules [pdf]
- Creating a Saved Search [pdf]
- User Group Descriptions [pdf]
- Requesting an Additional User Group Assignment [pdf] *NEW Oct 13*
- Functionality Matrix [pdf]
- New Hire and Rehire Greater than 1 Year Matrix [pdf] *NEW Nov 6*
- Rehire Less than 1 Year & Other Actions Matrix [pdf] *NEW Nov 6*
- Frequently Asked Questions [pdf] *UPDATED Dec 5*
- Creating a USC Jobs Account (Applicant Instructions) [pdf]
- Approving Transactions (Approver Instructions) [pdf] *NEW Nov 30*
Position Management, Classification & Compensation
- Hire Above Minimum (HAM) [pdf] *UPDATED Oct 12*
- Position Management – Viewing, Creating and Modifying Position Descriptions [pdf]
- Parallel Positions [pdf]
- Classified Job Titles by Advertised Salary Rates [pdf]
Creating a Posting
- Staff (FTE/RGP/TL) [pdf]
- Faculty FTE [pdf]
- Faculty RGP and TL [pdf]
- Adjunct Faculty/Temporary [pdf]
- Adding Supplemental Questions [pdf]
- Automated Reference Letter Collection [pdf] *NEW Nov 10*
- Applicant Reviewer [pdf]
- Search Committee/Interview Panel Member (Applicant Review & Evaluation) [pdf]
Using a Search Committee, Interview Panel or Search Firm
- Adding Search Committee/Interview Panel Members and Evaluative Criteria [pdf] *UPDATED Aug 1*
- Using a Search Firm with a Posting [pdf]
Quick Hire & Rehire Process
- Adjunct Faculty/Temporary Staff (With PD) [pdf] *UPDATED Sept 26*
- Adjunct Faculty/Temporary Staff (No PD) [pdf] *UPDATED Sept 26*
- First Time Using Quick Hire Process for Rehires Adjunct Faculty/Temporary Staff (With PD) [pdf] *NEW Nov 3*
- First Time Using Quick Hire Process for Rehires Adjunct Faculty/Temporary Staff (No PD) [pdf] *NEW Nov 3*
- Rehire Adjunct Faculty/Temporary Staff (With PD) [pdf] *NEW Nov 3*
- Rehire Adjunct Faculty/Temporary Staff (No PD) [pdf] *NEW Nov 3*
Creating Hiring Proposals & Onboarding Events
- Hiring Proposal Documents by Position Type Matrix [pdf] *UPDATED Oct 23*
- Selection of Action Type in the Hiring Proposal [pdf] *NEW Dec 5*
- Staff (FTE/RGP/TL) [pdf] *UPDATED Nov 10*
- Faculty FTE [pdf] *UPDATED Nov 10*
- Faculty RGP/TL [pdf] *UPDATED Nov 10*
- Adjunct Faculty/Temporary Staff (With PD) [pdf] *UPDATED Nov 13*
- Adjunct Faculty/Temporary Staff (No PD) [pdf] *UPDATED Nov 13*
- International New Hires (Columbia Campus) [pdf] *UPDATED Nov 8*
- International New Hires (Other System Campuses) [pdf] *NEW Nov 6*
- Uploading a Position Description into Onboarding (Supervisor in the role of Initiator) [pdf] *UPDATED Sept 6*
- Onboarding Tips for Supervisors and Managers [pdf]
- Onboarding Tips for New Employees [pdf]
- Onboarding Checklists Matrix [pdf] *UPDATED Nov 28*
- Managing Onboarding Checklists & Viewing Employee Files [pdf] *UPDATED Aug 18*
- Form I-9 Processing – Completing Section 2 of the Form I-9 [pdf]
- Form I-9 Processing – Logging In, Navigation, Actions & Status Updates [pdf]
Review previously recorded webinars.